Manage Billable Services

Use the Billable Services page to define, view, and manage non-academic items that are part of the student life cycle, such as housing, meal plans, insurance, and parking.

The fees for the services can be applied to the items at the time of registration or during the term. While Student Services staff are the owners of the Services and their assessments, Student Accounts staff can review and change any charges before they are posted to a student account.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Student Services - Student Service Type - View authorization

Access Method

Select the Students tile > select the name in the Students list > expand Student Services > select the Billable Services tile.

Actions Available

Columns

Billing Method The program version associated with the student or item. Override When you select this option, the flat fee can be overridden and alternate amount can be applied at the time of association with the billable service. Post Status The status of the billable service cost posted to the student's ledger card. For example, pending. Program Version The program version associated with the student or item. Rate Schedule Basis Select this option to configure amounts applicable to each grade or program: Credit Based – Specify the dollar amount per credit. Hour Based – Specify the dollar amount per hour Enrollment Based – Specify the dollar amount per enrollment

Service The service code and name. Service Category The service category for the billable service. For example, disability, housing, insurance and meal plan. Your institution defines any other service categories in the list. Status The associated School Status on the student's enrollment. Term Available terms with start and end dates for each term. Total Fee Amount The total fee charged by the institution for the billable service.